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If you are unable or limited in your ability to access our career website as a result of a physical or mental impairment, please contact Human Resources at (616) 331-2215 or hro@gvsu.edu to request a reasonable accommodation. You may also access this resource to request accommodations prior to or during the interview process. Your privacy is important to us, therefore, we will only share information regarding accommodations on a need to know basis.

Alumni Relations Assistant - Alumni Relations

Apply now Job no: 492627
Work type: PSS - Professional Support Staff
Location: Grand Rapids
Categories: Development/Alumni Relations

Minimum Qualifications:

  • High school graduate.
  • Minimum of four years of related work experience. Related college course work may be considered in lieu of some of the experience requirement.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully operate office equipment.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully handle multiple demands efficiently.
  • Demonstrated experience in a supervisory capacity.
  • Typing and spelling competency.
  • Demonstrated experience to successfully use various computer software applications, Word, Excel, Visio, Publisher, etc.
  • Demonstrated successful experience in meeting the needs and requests of diverse university offices, constituency groups and individuals.
  • Ability to interact in a confidential manner with internal and external constituents.
  • Must be willing to work some evenings and weekends.
  • Must be able to attend events at various locations.
  • Must be able to lift and carry at least 30#.
  • Must be able to do setups and teardowns of room (re) arrangements.
  • Must be able to operate audiovisual equipment (laptop, projectors, pa system, etc.).

Preferred Qualifications:

  • Bachelor degree.
  • Higher education work experience.
  • Event planning experience - conferences, meetings, special events.

Responsibilities:

  • Data entry into the Alumni/Development Millennium database. Assist in coding and updating information including alumni volunteers. Also approve LinkedIn requests and code appropriately in Millennium.
  • Responsible for electronic calendar of university events for use with staff and students.
  • Responsible for credit card, cash and check deposits for Alumni Relations events.
  • Performs clerical support for the Director, Associate Director, and Assistant Directors.
  • Complies and logically formats statistical data and reports.
  • Complete Millennium reporting request (Regional, giving and volunteer reports).
  • Receives information and requests from diverse publics, both internal and external to the University, and determines the appropriate way to handle.
  • Coordinate internal/external events for staff including, but not limited to: annual volunteer celebration, award dinners, special events, regional events and senior staff dinner events across the country.
  • Recruit and schedule volunteers for Freshmen Move-In event.
  • Coordinate volunteers for Community Outreach Week and compile data received from alumni.
  • Organize and facilitate yearly All Alumni Golf Outing with volunteers and other alumni friend raising and fundraising events.
  • Recruits and coordinates volunteers for Alumni Mentor Program with Student Services targeting first generation college students.
  • Attends office and unit events, monitoring what events are happening on GVSU campuses.
  • Discovery Calls-visits/communication through personal contacts, phone, events and correspondence in an effort to broaden the base.
  • Includes some travel, evenings, and weekends.
  • Assist with other duties as assigned by the director.

Job Classification/Range: C4 Level.  Minimum starting wage of $18.59

Campus: Grand Rapids

Application Deadline: August 24, 2017

How to Apply: Apply online at jobs.gvsu.edu and select "Apply now".  Please include a cover letter and resume.  On the application you will be required to provide names, phone numbers, and e-mail addresses for three professional references. The online application will allow you to attach these documents electronically.  If you need assistance, call Human Resources at 616-331-2215.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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