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Health Simulation Assistant - Vice Provost for Health Office

Apply now Job no: 492872
Work type: PSS - Professional Support Staff
Location: Grand Rapids
Categories: Vice Provost for Health


Essential Functions:

  • Compiles data from a variety of information sources and prepares reports for the Simulation Center as requested/needed by staff.
  • Support learning resource lab with hiring, scheduling, and payment of student workers.
  • Support Standard Patient Program as needed – schedule SP work dates, arrange parking, confirm work dates, submit payment requisitions, compile manuals and maintain database of SP pool.
  • Coordinate Simulation events and departmental meetings and events which includes room reservations, IT/AV equipment set up for meetings, guest speaker arrangements, creating simulation folders for guests, disseminating visitor parking information and passes, and any other details necessary for the event.
  • Process invoices and contracts for external agencies using GVSU Simulation Center.
  • Support learning resource lab with hiring, scheduling, and payment of student workers.
  • Coordinate search process for simulation employment searches.
  • Coordinate departmental new staff orientation (id card, parking, phone, computer, IT access/codes, banner orientation, etc.)
  • Process travel and reimbursement vouchers for simulation team.
  • Backup supervisor for approval of ultra time hours for student workers.
  • Provide back up clerical support for Office of the Vice Provost for Health as needed (vacations, sick days, etc.).
  • Create and maintain a filing system for simulation materials (contracts, documents, etc).
  • Performs other duties as assigned.
  • Responsible for scanning and all data entry of information needed for the Simulation Center
  • Prepares documents for scanning.
  • Monitors functions of the scanner.
  • Responsible for quality control of scanned documents.
  • Other duties as assigned.

Required Qualifications:

  • High school graduate.
  • Minimum of four years of related work experience. Related college course work may be considered in lieu of some of the experience requirement.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully use various computer software applications.
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others
  • Demonstrated experience to successfully coordinate large projects.
  • Demonstrated experience to successfully handle multiple demands efficiently.
  • Demonstrated experience to successfully organize and prioritize workload.
  • Demonstrated experience to successfully handle differing situations and problems in the work routine by exercising judgment.

Preferred Qualifications:

  • Bachelor’s degree.
  • Higher education work experience.
  • Supervisory experience.

Job Classification/Range: C4 Level.  Minimum starting wage of $18.96

Campus: Grand Rapids

Application Deadline: June 26, 2018

How to Apply: Apply online at and select "Apply now".  Please include a cover letter and resume.  On the application you will be required to provide names, phone numbers, and e-mail addresses for three professional references. The online application will allow you to attach these documents electronically.  If you need assistance, call Human Resources at 616-331-2215

Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests have the right to be free from acts of harassment and discrimination, including sexual misconduct, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender (including gender identity and expression), sexual orientation, veteran or active duty military status or weight. The University will provide reasonable accommodations to qualified individuals with disabilities. See [Include the following for job advertisements:] TDD Callers: Call Michigan Relay Center 1-800-649-3777.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

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Applications close: Eastern Daylight Time

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