Special Events Coordinator - University Development
Job no: 493335
Work type: PSS - Professional Support Staff
Location: Grand Rapids
Categories: Development/Alumni Relations
Assists the Director of Special Events and Donor Relations and the Special Events Manager and supports a comprehensive program of events, communications, and stewardship in a growing Development Office. Includes contact with donors and requires a high level of detail and organization to help execute multi-faceted projects successfully.
- Provide support for special events and donor relations team.
- Track reservations and special requests and assist with event arrangements.
- Attend events to assist with onsite preparations and implementation.
- Communicate with donors via phone, email, and personal contact.
- Create, compile, and logically format statistical data and reports.
- Coordinate complex mailing lists and perform mail merges.
- Assist with project management on individual event communication projects ranging from print, to electronic and multi-media.
- Submit event photography requests. Organize and maintain extensive digital photo library, upload files to outside vendors for re-prints, archive and store photos/videos, and edit photos in Adobe Photoshop.
- Secure special products and items as needed: awards, mementos, gifts, posters, information packets, and PowerPoint presentations.
- Develop and maintain relationships with vendors, overseeing quality and project management.
- Coordinate and provide support for calendar, travel arrangements, expense reports, file systems, and organization needs.
- Oversee and provide direction to student workers.
- Disseminate information that may require explanation and interpretation of established University and departmental policies and procedures, and direct individuals to sources of additional information.
- Draft basic correspondence.
- Includes occasional evening hours.
- Other duties as assigned.
- High school graduate or equivalent.
- Minimum of three years relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and communications skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
- Some college course work.
- Higher education experience.
- Knowledge of fundraising.
- Events, public relations, or communications background.
- Experience coordinating event communication projects.
- Understanding of the Millennium system or equivalent, including reports.
- High level experience with Excel, Access, and other Microsoft Office applications.
- Experience with web content management systems.
Receives general instruction from a designated supervisor but is generally expected to work independently.
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Salary: C-3 Level. Minimum starting salary of $17.47
Campus: Grand Rapids
Application Deadline: February 23, 2020
How to Apply: Apply online at jobs.gvsu.edu and select “Apply now”. Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers and e-mail addresses for three professional references. If you have questions or need assistance, call Human Resources at 616-331-2215.
Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests have the right to be free from acts of harassment and discrimination, including sexual misconduct, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender (including gender identity and expression), sexual orientation, veteran or active duty military status or weight. The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.
Advertised: Eastern Standard Time
Applications close: Eastern Standard Time
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