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Internal Only - Director Procurement Services - Procurement Services

Apply now Job no: 493587
Position type: EAP - Executive, Administrative, Professional
Location: Allendale
Categories: Business/Accounting/Finance/Budget/Payroll

****Internal Only****

Summary: Directs the work activities and administrative functions associated with the procurement of goods and services for the campus community.

Responsibilities - Essential Functions:

  • Develops and manages strategies ensuring efficient and effective procurement services.
  • Directs work activity within Procurement Services including delegation and scheduling of work, establishes priorities and evaluates purchasing effectiveness of University buyers.
  • Directs and participates in procurement activities including consultation with faculty and staff concerning purchasing transactions, program implementation, and contract initiation.
  • Participates in large contract actions (solicitation/evaluation/award) and provides analysis on complex contracts.
  • Provides emphasis on customer satisfaction exhibited by quick response to inquiries and requests for assistance.
  • Develop, propose and implement procurement policies and procedures.
  • Support University-wide contracting authority efforts and contract database management.
  • Develop and maintain various reports and analytics for department functions including RFPs, Supplier Diversity, Purchasing Card Program, Office Supply and Amazon Business.
  • Promote cost-saving initiatives.
  • Effectively manage purchasing card program.
  • Emphasize continuous improvement; conducts process mapping exercises to understand workflow and process bottlenecks to identify areas for process change.
  • Lead, manage and evaluate Procurement staff; develop appropriate professional development programs for department personnel. 
  • Develop and monitor an approved operating budget.
  • Develop and administer best practices that support the Supplier Diversity Program.
  • Develop procurement best practices that support the University’s sustainability initiative.
  • Support organizational and community activities.
  • Work across the various offices within the Business and Finance Department and other staff across the University.
  • Manage the maintenance and effectiveness of the University ERP system(s) and related training programs.
  • Leverage technology platforms and processes to support University procurement actions.
  • Manage the effectiveness of the Procurement website.
  • Oversee the operation of the GVSU Surplus Store and additional University disposal processes.
  • Manage fiscal year-end processes to ensure an accurate and efficient close.
  • Perform special projects and other duties as assigned.

Required Qualifications and Education:

  • Bachelor’s degree with an educational background in Business Administration or related field. 
  • Comprehensive understanding of procurement practices as exhibited by work experience.
  • Proven ability to plan, lead and innovate.
  • Experience in implementing change initiatives/systems to enhance procurement or business processes.
  • Demonstrated ability in creative problem-solving.
  • Excellent customer service orientation and collaborative work style.
  • Experience managing large-scale contracts and vendor relationships.

Preferred Qualifications and Education:

  • Master's degree preferred with an emphasis in Business Administration or related advanced degree.  
  • Experience in managing a Surplus Store or comparable retail operation.
  • Knowledge of business systems including: Banner, Argos, Concur, Camtasia and Microsoft Office Suite (Word, PowerPoint, Outlook and Excel).
  • Experience with leading training sessions in small and large group settings.
  • Project management experience.
  • Working knowledge of the procure-to-pay process and internal controls.
  • Experience in managing a purchasing card (or comparable) program.
  • Three years of supervisory/management experience.
  • Ability to manage multiple projects and deadlines.
  • Ability to convey information effectively both verbally and in writing.
  • Ability to interact well with people of all ages and diverse backgrounds.
  • Ability to resolve problems in a professional and helpful manner.
  • Ability to work independently as well as with a team.

Salary:  Commensurate with experience.

Department/Division:  Business and Finance under the Controller’s Office.

Campus:  Primarily Allendale; may be necessary to perform limited travel in support of the position.

How To Apply: Apply online at jobs.gvsu.edu and select "Apply now".  Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail address for three professional references. Applicants selected for interviews will be required to submit official transcripts prior to the interview. If you need assistance, call Human Resources at 616-331-2215. 

Application Deadline:  Consideration of applications will begin immediately and the posting may be closed at any time at the discretion of the University.

Grand Valley State University does not discriminate against students, faculty or staff in any of its employment practices or in its educational programs or activities. Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests, have the right to be free from acts of harassment and discrimination, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, veteran or active duty military status or weight. In addition, Grand Valley is required by Title IX of the Education Amendments of 1972 to ensure that none of its education programs and activities discriminate on the basis of sex/gender. Sex includes sex stereotypes, gender identity, gender expression, sexual orientation, and pregnancy or parenting status. The Office for Title IX and Institutional Equity serves as a resource for the GVSU community and assists individuals who may have been impacted by discrimination or harassment in connecting with resources, imposes measures that protect or support access to programs and activities, and oversees the university’s grievance process for allegations of discrimination and harassment. Inquiries regarding the application of Title IX may be referred to Theresa Rowland, Title IX Coordinator, 4015 Zumberge Hall, titleix@gvsu.edu, (616) 331-9530.

The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

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