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Secretary - Engineering and Computing Dean's Office (Padnos College of Engineering and Computing)

Apply now Job no: 493657
Position type: PSS - Professional Support Staff
Location: Grand Rapids
Categories: Padnos College of Engineering & Computing

Job Summary:  This position will primarily support the undergraduate assessment and accreditation work within the School of Engineering, Padnos College of Engineering & Computing (PCEC). Assessment support will include data and report management from courses, students, faculty/staff, alumni, employers, and industrial partners for use in program improvement. Support for meetings and management of faculty, staff, and administrative information will also be included in this role. Accreditation support will include documentation and logistical assistance for the onsite/remote visit by the external accreditation team. This position will also provide support for the School of Engineering Graduate program, the Padnos College of Engineering and Computing outreach activities, the School of Engineering Cooperative Education program, the School of Engineering Cooperative Education program, and the Innovation and Design Center front-office functions (Full-time, 0.75 FTE) 

Essential Functions:

  • Organize and maintain of all assessment and accreditation documents and develop support documentation (reports, memorandums, minutes, visual display materials, internal/external correspondence).  Attend School of Engineering assessment meetings and prepare minutes.
  • Work independently and within a team environment to prioritize and manage the overall workflow.
  • Possess strong self-initiative and self-motivation
  • Maintain strong focus and self-regulation under pressure in a fast-paced, deadline-oriented environment.
  • Utilize professional judgment and time and organizational management skills to prioritize and follow-through on responsibilities, often with continual interruption.
  • Demonstrate excellent oral, written, and interpersonal communication skills.
  • Extract and present detailed and complex data in different formats for different audiences.
  • Demonstrate proficiency in word processing and spreadsheet applications, statistical/survey software, tracking and database software, and data collection, analysis, and interpretation tools.
  • Maintain strong commitment to secure and confidential information.
  • Manage multiple priorities in a complex, challenging environment, while overcoming a large assessment/accreditation learning curve and productively contributing to the overall team
  • Organize program operations and informational repositories in an efficient and effective manner. 
  • Coordinate and schedule appointments, meetings, facilities, and events
  • Support PCEC Outreach Coordinator and Student Services PSS in all outreach activities at the IDC building, including prep work, staffing, and space reservations.
  • Support the School of Engineering Graduate Program, including assisting with graduate program applications, student registration permits, master’s thesis defense arrangements, MSE (Masters of Engineering) assessment and meeting minute preparation.
  • Support the Innovation and Design Center daily front desk activities, including hiring, supervising, and training of all student employees and managing process and workflow.
  • Support the School of Engineering Co-op program, including student registration, report generation, constituent surveys, and end-of-semester assessment reporting.

Required Qualifications:

  • High school graduate or equivalent.
  • Minimum of two years relevant work experience.
  • Experience with various computer software applications such as Microsoft Office and/or equivalent.
  • Ability to operate office equipment.
  • Data entry experience.
  • Typing and spelling competency.
  • Possess strong verbal and written communication skills.
  • Ability to provide quality customer service.
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain satisfactory work performance and attendance records.
  • Ability to successfully maintain positive intercultural and interpersonal relationships 

Preferred Qualifications:

  • A bachelor’s degree, preferably in a STEM (Science, Engineering, Technology, or Mathematics) related field.
  • Professional maturity, accountability, and project management skills to assist with assessment documentation/process development
  • Sincere interest and (or) experience in assessment/accreditation efforts

Supervision Received:

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised:

May be responsible for the coordination of work assignments for student employees.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. 

Salary: C-2 Level. Minimum starting wage $16.44/hour

Campus: Pew Campus, Grand Rapids

Application Deadline:  June 17, 2021

How to Apply: Apply online at jobs.gvsu.edu and select "Apply now". Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers and e-mail addresses for three professional references. If you have questions or need assistance, call Human Resources at 616-331-2215.

Job Category: Professional Support Staff

Job Type: Full-Time

Grand Valley State University does not discriminate against students, faculty or staff in any of its employment practices or in its educational programs or activities. Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests, have the right to be free from acts of harassment and discrimination, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, veteran or active duty military status or weight. In addition, Grand Valley is required by Title IX of the Education Amendments of 1972 to ensure that none of its education programs and activities discriminate on the basis of sex/gender. Sex includes sex stereotypes, gender identity, gender expression, sexual orientation, and pregnancy or parenting status. The Office for Title IX and Institutional Equity serves as a resource for the GVSU community and assists individuals who may have been impacted by discrimination or harassment in connecting with resources, imposes measures that protect or support access to programs and activities, and oversees the university’s grievance process for allegations of discrimination and harassment. Inquiries regarding the application of Title IX may be referred to Theresa Rowland, Title IX Coordinator, 4015 Zumberge Hall, titleix@gvsu.edu, (616) 331-9530.

The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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