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Secretary - Computer Information Systems (Padnos College of Engineering and Computing)

Apply now Job no: 493714
Position type: PSS - Professional Support Staff
Location: Grand Rapids, Allendale
Categories: Padnos College of Engineering & Computing

Summary: Provides clerical support for the School of Computing, a fast-paced growing academic unit, supporting high-tech faculty and students. This position requires 40 hours/week.

Essential Functions:

  • Performs receptionist duties such as receiving visitors, answering the telephone, taking messages.
  • Receives and routes mail and may compose responses to standard inquiries.
  • Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures; answer routine inquiries; and schedule appointments and meetings, facilities, and events.
  • Generates a variety of materials such as reports, memorandums, course syllabi and evaluations, correspondence, forms, and tests using computer systems.
  • Takes transcribes and distributes departmental meeting minutes.
  • Coordinates special events.
  • Maintain School electronic (intranet) library.
  • Assist students with registration drops, and adds.
  • Proofread and correct materials; edits grammatical errors.
  • Maintains record-keeping and database systems on paper and/or computer.
  • Prepares reports which may require compiling and computing statistical data.
  • Disseminates information that may require explanation and interpretation of the university/departments/ divisions’ policies and procedures including limited student advising.
  • Acts as a liaison between department supervisor and department staff and/or campus community.
  • Prepares and processes various university forms.
  • Assist with graduation audits.
  • Assist with the departmental admissions process.
  • Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts.
  • Establish and maintain filing and recordkeeping systems.
  • Inventory and order textbooks, supplies, and/or merchandise.
  • Support the School social media and internet communications.
  • Other related duties as assigned.
  •  

Required Qualifications and Education:

  • High school graduate or equivalent.
  • Minimum of two years of relevant work experience and/or relevant training.
  • Experience with various computer software applications such as Microsoft Office and/or equivalent.
  • Ability to operate office equipment.
  • Data entry experience.
  • Typing and spelling competency.
  • Possess strong verbal and written communication skills.
  • Ability to provide quality customer service.
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain satisfactory work performance and attendance records.
  • Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications:

  • Some College work or higher education experience, or supervisory experience.

Supervision Received:

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised:

May be responsible for the coordination of work assignments for student employees.

Physical Demands:

  • To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Salary: C-2 Level. Minimum starting salary of $16.44

Department/Division: School of Computing / Padnos Collegeof Engineering & Information Systems

Campus: Allendale

How to Apply: Apply online at jobs.gvsu.edu and select “Apply Now”. Please include a cover letter and resume.  The online application will allow you to attach these documents electronically.  On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references.  Applicants selected for interviews will be required to submit official transcripts prior to the interview.  If you need assistance, please call Human Resources at 616-331-2215.

Application Deadline: August 4, 2021

Job Category: Professional Support Staff

Job Type: Full time

Grand Valley State University does not discriminate against students, faculty or staff in any of its employment practices or in its educational programs or activities. Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests, have the right to be free from acts of harassment and discrimination, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, veteran or active duty military status or weight. In addition, Grand Valley is required by Title IX of the Education Amendments of 1972 to ensure that none of its education programs and activities discriminate on the basis of sex/gender. Sex includes sex stereotypes, gender identity, gender expression, sexual orientation, and pregnancy or parenting status. The Office for Title IX and Institutional Equity serves as a resource for the GVSU community and assists individuals who may have been impacted by discrimination or harassment in connecting with resources, imposes measures that protect or support access to programs and activities, and oversees the university’s grievance process for allegations of discrimination and harassment. Inquiries regarding the application of Title IX may be referred to Theresa Rowland, Title IX Coordinator, 4015 Zumberge Hall, titleix@gvsu.edu, (616) 331-9530.

The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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