Major Gift Assistant - University Development
Job no: 494259
Position type: PSS - Professional Support Staff
Location: Grand Rapids
Categories: University Development
Assists the Director of Endowed and Planned Giving, the Development Director for Scholarship and Fellowship Giving, and Major Gift Officer(s) in collaboration with multiple internal stakeholders by performing and providing administrative support services which contributes to the goals and objectives of University Development.
Responsibilities – Essential Functions:
- Assist the Directors and Major Gift Officer(s) in identifying goals and completing objectives.
- Manage work-flows, requests, and calendars. This may include analyzing and preparing reports, developing complex correspondence with internal and external constituents, and performing other duties associated with the successful execution of appeals, campaigns, endowment funds, scholarships, major gifts, programmatic funds, and planned gifts.
- Perform administrative work, correspondence, and calls of a confidential nature.
- Compile and logically format statistical data and tracking of various information. This also includes identifying the need for data and reports, working in coordination with others in the department.
- Prepare Directors and Major Gift Officer(s) for meetings and presentations with internal and external constituencies by acting with a high degree of independence as liaison with internal and external contacts in preparing meeting materials, minutes, project updates, donor materials, financial reports, and other support functions.
- Develop, prepare, proofread and/or compose correspondence, endowment agreements, scholarship agreements, and other documents for internal and external contact requiring excellent judgment and discretion in collaboration with Development Services.
- Manage projects and manipulate data on a computer using word processing, data, spreadsheet software, and related tools. Also, works with database to ensure accurate prospect and donor information.
- Manage and create scholarship and endowment records and agreements which includes, but is not limited to, CRM data entry and filing.
- Manage the process for planned gifts and ensure proper documentation is in the database.
- Responsible for assisting with annual donor events, in particular for scholarship and endowment donors and planned giving society members.
- Assist in the management and reconciliation of expenses and quarterly board reports.
- Assist in the establishment of written policies and procedures for the areas of Endowed and Planned Giving, Scholarships and Fellowships, and Major Gifts.
- Maintain confidentiality of donor information.
- Other related duties as assigned.
Required Qualifications and Education:
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communications skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
- Bachelor’s degree.
- Experience in a higher education work environment.
- Experience with customer relations management (CRM) software and databases.
- Demonstrated ability to submit accurate work.
- Demonstrated ability for positive interaction with tact and diplomacy regarding donor and department concerns.
Receives minimal supervision from a designated supervisor. Most of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Hire, train, schedule, and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Salary: C-4 Level. Minimum starting salary of $20.17 per hour
Campus: Grand Rapids
Job Type: 12 months full-time, Monday through Friday, 8 am - 5 pm
How to Apply: Apply online at jobs.gvsu.edu and select “Apply now”. Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references. If you need assistance, call Human Resources at 616-331-2215.
Application Deadline: July 5, 2022
Grand Valley State University has a COVID-19 Vaccine policy that requires all faculty, staff and students to be vaccinated. New hires will be expected to adhere to the policy unless they are eligible for allowable exemptions or postponement. We will require proper documentation upon hire. Up-to-date information can be found on our Lakers Together website.
Grand Valley State University does not discriminate against students, faculty or staff in any of its employment practices or in its educational programs or activities. Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests, have the right to be free from acts of harassment and discrimination, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, veteran or active duty military status or weight. In addition, Grand Valley is required by Title IX of the Education Amendments of 1972 to ensure that none of its education programs and activities discriminate on the basis of sex/gender. Sex includes sex stereotypes, gender identity, gender expression, sexual orientation, and pregnancy or parenting status. The Office for Title IX and Institutional Equity serves as a resource for the GVSU community and assists individuals who may have been impacted by discrimination or harassment in connecting with resources, imposes measures that protect or support access to programs and activities, and oversees the university’s grievance process for allegations of discrimination and harassment. Inquiries regarding the application of Title IX may be referred to the Title IX Coordinator, 4015 Zumberge Hall, firstname.lastname@example.org, (616) 331-9530.
The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
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