Grand Valley State University has a COVID-19 Vaccine policy that requires all faculty, staff and students to be vaccinated. New hires will be expected to adhere to the policy unless they are eligible for allowable exemptions or postponement. We will require proper documentation upon hire. Up-to-date information can be found on our Lakers Together website.

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If you are unable or limited in your ability to access our career website as a result of a physical or mental impairment, please contact Human Resources at (616) 331-2215 or hro@gvsu.edu to request a reasonable accommodation. You may also access this resource to request accommodations prior to or during the interview process. Your privacy is important to us, therefore, we will only share information regarding accommodations on a need to know basis.

Academic Department Coordinator - Undergraduate

Apply now Job no: 494514
Position type: PSS - Professional Support Staff
Location: Grand Rapids
Categories: College of Education and Community Innovation

JOB SUMMARY

This position coordinates and supports the School of Community Leadership and Development department technology and social media, undergraduate programs, and accreditation activities. 

ESSENTIAL FUNCTIONS:

  • Receives information in various forms and determines the appropriate method of processing.
  • Performs administrative work of a confidential nature for the School and Program Directors.
  • Responsible for the coordination, completion, and quality of the clerical work for the department which includes answering telephones, providing information, or routing calls to appropriate person; routing incoming mail and preparing outgoing mail; processing department and program correspondence; creating, maintaining, and updating an office filing system.
  • Compiles and logically formats statistical data and reports, and provides initial analysis.
  • Disseminates information that may require explanation and interpretation of established university and departmental policies and procedures, and directs individuals to sources of additional information.
  • Coordinates with the Graduate C3 on the monitoring and management of departmental budget reports, and reconciling budget reports with the department records.
  • Generates reports, memorandums, correspondence, presentation materials, brochures, spreadsheets and graphics, and other similar materials using various computer systems.
  • Coordinates all clerical duties associated with staff searches.
  • Coordinates with the Graduate C3 on ordering office supplies and processing various university forms.
  • Coordinates with Graduate C3 on supervision of student employees.
  • Coordinates with Graduate C3 on processing of student payroll and maintenance of records monitoring available funds.
  • Maintains and schedules undergraduate orientation, advising, special projects programs, and events; coordinates with graduate C3 on departmental activities.
  • Acts with a moderate degree of independence as liaison between the school director, faculty, staff, students, and outside agencies and organizations.
  • Performs and coordinates scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
  • Coordinates undergraduate grade processing.
  • Manages with School director academic year scheduling of courses, classrooms, times, faculty, and changes (faculty or room) for SPNHTM graduate programs.
  • Coordinates student evaluation process for faculty.
  • Coordinates all social media activities and postings
  • Manages web pages
  • Assists SCLD Director and Marketing Chair with marketing activities
  • Maintains minutes for SCLD meetings and assigned programs
  • Assists Program Directors with maintaining accreditation activities, files, and documents
  • Other related duties as assigned.

NON-ESSENTIAL FUNCTIONS:

  • Textbook orders for faculty.
  • Make travel arrangements for staff.

REQUIRED QUALIFICATIONS:

  • High school graduate or equivalent.
  • Minimum of three years of relevant work experience.
  • Experience with various computer software applications such as Microsoft Office and/or equivalent.
  • Demonstrated experience to successfully operate office equipment.
  • Data entry experience.
  • Typing and spelling competency with grammar and proofreading skills.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully provide quality customer service
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  • Ability to work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Ability to successfully maintain positive intercultural and interpersonal relationships.
  • Ability to maintain social media sites
  • Ability to maintain web pages

PREFERRED QUALIFICATIONS:

  • Some college course work.
  • Experience in higher education.
  • Supervisory experience preferred.

SUPERVISION RECEIVED:

Receives general instruction from a designated supervisor but is generally expected to work independently.

SUPERVISION EXERCISED:

Coordinates with graduate C3 on hiring, training, supervising, scheduling, and coordinating the work of student employees. 

PHYSICAL DEMANDS:

  • To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Salary: C-3 Level. Minimum starting salary of $18.40 per hour. 

Campus: Pew Campus, Grand Rapids

Department/Division:  School of Community Leadership and Development/ Division is Academic Affairs for College of Education and Community Innovation

Job Type: 8:00-5:00 PM. Twelve months, 5 days per week (40 hours).

Application Deadline: December 7, 2022

How to Apply: Apply online at jobs.gvsu.edu and select “Apply now”. Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references. If you need assistance, call Human Resources at 616-331-2215.

Grand Valley State University has a COVID-19 Vaccine policy that requires all faculty, staff and students to be vaccinated. New hires will be expected to adhere to the policy unless they are eligible for allowable exemptions or postponement. We will require proper documentation upon hire. Up-to-date information can be found on our Lakers Together website.

Grand Valley State University does not discriminate against students, faculty or staff in any of its employment practices or in its educational programs or activities. Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests, have the right to be free from acts of harassment and discrimination, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, veteran or active duty military status or weight. In addition, Grand Valley is required by Title IX of the Education Amendments of 1972 to ensure that none of its education programs and activities discriminate on the basis of sex/gender. Sex includes sex stereotypes, gender identity, gender expression, sexual orientation, and pregnancy or parenting status. The Office for Title IX and Institutional Equity serves as a resource for the GVSU community and assists individuals who may have been impacted by discrimination or harassment in connecting with resources, imposes measures that protect or support access to programs and activities, and oversees the university’s grievance process for allegations of discrimination and harassment. Inquiries regarding the application of Title IX may be referred to the Title IX Coordinator, 4015 Zumberge Hall, titleix@gvsu.edu, (616) 331-9530.

The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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