Business Manager - Finance and Operations, Division of Student Affairs
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Job no: 494675
Position type: EAP - Executive, Administrative, Professional
Location: Allendale
Categories: Student Services
Summary
This position will help prepare and oversee approved budgets for Housing & Residence Life and Children’s Enrichment Center operations within the Division of Student Affairs. They will ensure proper accounting and budgeting processes are followed for assigned Division of Student Affairs units including monitoring budgets, billing processes, payment processing, and expenditures. They provide financial reports and related guidance for leadership, assisting in decision-making to accomplish goals and objectives for the auxiliary operations within the Division of Student Affairs and GVSU.
PRIMARY DUTIES
- Develop maintain, review, and analyze the Student Affairs auxiliary funds. Monitor approval of expenditures to ensure compliance with State and University policies and budget. Initiate any corrections or adjusting entries.
- Coordinate monthly and quarterly preparation of financial analysis reports for Housing and Residence Life and Children's Enrichment Center.
- Collaborate with Housing and Residences Life team to prepare and oversee unit budgets for a 6,000 bed, over $35 million operation using trend analysis and forecasting involving historic, current-year, and multi-year review of expenditures and revenues. Report budget variances to appropriate unit staff. Provide recommendations and functional expertise to ensure satisfactory annual fiscal operations.
- Collaborate with Student Affairs auxiliaries on internal and external audits. Prepare ad-hoc financial reports and comply with requests for information and audit processes. Implementing changes in policies and procedures as necessary.
- Lead the compilation of annual Student Affairs auxiliary budgets and room rate structure for Housing and Residence Life. Including preparation of annual budget documents for presentation to University leadership.
- Ensure accuracy and integrity of information between departmental and university financial systems (i.e. Adirondack, Conference Programmer, ProCare and Banner/Workday) via established reconciliation procedures and reporting.
- Advise on the development and implementation of policies, procedures, and programs related to the continuous improvement of Student Affairs auxiliaries in connection with University mission, values, and goals. Recommend systems and procedures for internal controls as necessary.
- Prepare ad-hoc financial reports for the Division of Student Affairs and Business and Finance as needed.
- Serves on University committees as requested.
- Performs other duties as required/assigned by supervisor.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Bachelor's degree in Finance, Accounting, Business, or related field, and a minimum of five years’ related experience.
- Experience with budgeting cycles, financial modeling, variance analysis, and operational forecasting.
- Outstanding organizational skills and the ability to complete projects on a timely basis and to manage multiple priorities.
- Excellent interpersonal skills with the ability to interact with students, faculty, and staff.
- Demonstrated DEI competency in leading institutional policies and practices.
- Excellent analytical abilities to assess complex financial information.
- Effective oral and written communication.
- Experience with accounting/budgeting systems
KNOWLEDGE, SKILLS AND ABILITIES PREFERRED
- Master’s degree or equivalent experience.
- Experience in higher education.
- Experience with fund accounting.
WORKING CONDITIONS
Normal office environment. Some travel may be required.
Physical Demands: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
Salary: $65,000-$75,000, commensurate with experience
Department/Division: Housing and Residence Life/Division of Student Affairs
Campus: Allendale
How To Apply: Apply online at jobs.gvsu.edu and select "Apply now". Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references. Applicants selected for interviews will be required to submit official transcripts prior to the interview. If you need assistance, please call Human Resources at 616-331-2215.
Application Deadline: Application review begins two weeks after posting date. The posting may be closed at any time at the discretion of the University.
Grand Valley State University has a COVID-19 Vaccine policy that requires all faculty, staff and students to be vaccinated. New hires will be expected to adhere to the policy unless they are eligible for allowable exemptions or postponement. We will require proper documentation upon hire. Up-to-date information can be found on our Lakers Together website.
The University is an affirmative action, equal opportunity institution, consistent with its obligations as a federal contractor. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. It is committed to protecting the constitutional and statutory civil rights of persons connected with the University.
Members of the University community, including students, employees, faculty, staff, administrators, Board members, consultants, vendors, others engaged to do business with the University, candidates for employment or admissions, and visitors or guests have the right to be free from acts of harassment and discrimination, including sexual misconduct, as defined by this policy. In accordance with applicable federal and state law and this policy, acts of discrimination or harassment by members of the campus community are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender (including gender identity and expression), sexual orientation, veteran or active duty military status or weight. This includes inappropriate limitation of, access to, or participation in educational, employment, athletic, social, cultural, or other university programs and activities. The University will provide reasonable accommodations to qualified individuals with disabilities. Limitations are lawful if they are: directly related to a legitimate university purpose, required by law, or lawfully required by a grant or contract between the university and the state or federal government. For the purposes of this policy, sex-/gender-based harassment includes sexual misconduct, sexual assault, interpersonal or relationship violence, and stalking.
See www.gvsu.edu/affirmative. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.
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