Grants and Contracts Associate/Specialist
Job no: 495115
Position type: EAP - Executive, Administrative, Professional
Location: Allendale, Michigan
Categories: Center for Scholarly & Creative Excellence
- Supports and facilitates pre- and post-award (non-financial) sponsored activities throughout the project life cycle—from funding identification to close-out.
- Acts as the university’s liaison between principal investigators and administrative support, other university administrators, the OSP, and all sponsors.
- Assists faculty and staff with proposal development including detailed budgeting in compliance with university policies and federal cost principles, internal approval routing, and proposal submission sponsor portals, and other submission platforms and formats, including paper submission.
- Confers with principal investigators and administrative staff at external-partner universities, agencies, and institutions to secure documentation and approvals for collaborative proposals (e.g., subaward proposals, letters of support and commitment, etc.).
- Applies knowledge of relevant university policies and procedures, OMB 2 CFR 200 (the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), and other federal and state regulations to interpret funding opportunity announcements; navigate sponsor guidance and policies; support development of sound, compliant proposals; and assess and negotiate sponsored awards and agreements.
- Exercises objective, independent judgment in interpreting regulations and contract language, and in making recommendations.
- Delivers outstanding service and builds and maintains strong interpersonal business relationships.
- Reviews, revises, and facilitates execution of sponsored awards, including incoming and outgoing subawards, and incremental award continuations and progress reports.
- Reviews, revises, and facilitates execution of administrative updates such as no-cost extension requests, just-in-time documentation, pre-award cost prior approvals, final invention statement reports, relinquishing statements, etc.
- Develops and delivers training content to faculty and staff (written content and tools, in-person presentations and workshops, recorded video sessions, facilitation of external video content, one-on- one consultations, etc.)
- Manages or assists with special projects, as assigned.
Requirements and Salary: Position title and salary commensurate with experience. Degree requirements may be substituted with an equivalent combination of education, training, and experience.
Grants and Contracts Associate
- Bachelor's degree
- Demonstrated ability to communicate information and ideas verbally and in writing with professionalism, clarity, and effectiveness.
- Skilled in making good decisions based on critical and analytical thinking, experience, and judgment.
- Contribute high-quality service and work products.
- Drive change and continuous improvement through individual contributions
- Function effectively and independently in a fast-paced environment subject to external pressure and frequent interruptions.
- Demonstrate curiosity and is comfortable with ambiguity.
- Ability to navigate electronic systems in a near-paperless environment.
- Knowledge of grant and contract programs and processes.
- Experience working with diverse individuals and teams.
- Experience with website maintenance
- Experience presenting and/or facilitating education and training workshops
Minimum starting salary of: $46,880; commensurate with experience.
Grants and Contracts Specialist
- Bachelor’s degree from accredited college or university, plus 2 years of relevant professional experience.
- Ability to analyze and interpret federal and non-federal regulations.
- Experience and proficiency in a computerized environment using Microsoft Office products, Adobe, and electronic grant and/or research administration systems.
- Experience with Grants.gov, NSF Fastlane, EGrams, and other electronic research administration/grants systems.
- Experience in program and/or project management.
- Strong writing and analytical skills, including the ability to adapt communication styles for different audiences.
- Ability to solve problems, tolerate ambiguity, handle multiple priorities, and deliver high-quality work product in a deadline-driven environment.
- Strong attention to detail, organizational skills, and accuracy.
- Master’s degree.
- Experience in grants or research administration in a university setting, private research institution, hospital system, or government agency.
- Experience with all types of sponsored programs award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
- Professional training and/or certification in research administration and/or grants management (e.g., Certified Research Administrator [CRA], Certified Pre-Award Research Administrator [CPRA], Management Concepts Grants Management Certificate, etc.).
- Experience with Grants.gov, NSF Fastlane, EGrams, and other electronic research administration (eRA) systems strongly preferred.
- Understanding of research compliance (human and animal subjects, COI, Export Controls, etc.).
- Demonstrated experience in business training (developing, presenting, teaching, and leading training sessions in a business environment).
- Experience with website maintenance.
- Experience presenting and/or facilitating education and training workshops
Minimum starting salary of $52,000;commensurate with experience
Benefits: The university offers an excellent comprehensive package that includes health/vision/dental plans, life insurance, retirement, sick/leave disability, tuition waiver, adoption resources, wellness coaching, and free access to campus fitness facilities. Family and childcare options on and off -campus are also available. For a detailed description of benefits, please visit Benefits and Wellness - Grand Valley State University (gvsu.edu).
Working Conditions: Normal office environment. Some travel may be required.
Department/Division: Center for Scholarly and Creative Excellence, Office of Sponsored Programs
Application Deadline: Consideration of applications will begin immediately and the posting may be closed at any time at the discretion of the University.
Job Type: 12 Months, Full-time, Monday – Friday, 8 am – 5 pm
How To Apply: Apply online at jobs.gvsu.edu . Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail address for three professional references. Applicants selected for interviews will be required to submit official transcripts prior to the interview. If you need assistance, call Human Resources at 616-331-2215.
Grand Valley State University does not discriminate against students, faculty or staff in any of its employment practices or in its educational programs or activities. Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities.
Members of the University community, including candidates for employment or admissions, and visitors or guests, have the right to be free from acts of harassment and discrimination, which are prohibited on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, veteran or active duty military status or weight. In addition, Grand Valley is required by Title IX of the Education Amendments of 1972 to ensure that none of its education programs and activities discriminate on the basis of sex/gender. Sex includes sex stereotypes, gender identity, gender expression, sexual orientation, and pregnancy or parenting status. The Office for Title IX and Institutional Equity serves as a resource for the GVSU community and assists individuals who may have been impacted by discrimination or harassment in connecting with resources, imposes measures that protect or support access to programs and activities, and oversees the university’s grievance process for allegations of discrimination and harassment. Inquiries regarding the application of Title IX may be referred to the Title IX Coordinator, 4015 Zumberge Hall, email@example.com, (616) 331-9530.
The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.
The University is an affirmative action, equal opportunity institution, consistent with its obligations as a federal contractor. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. It is committed to protecting the constitutional and statutory civil rights of persons connected with the University.
Members of the University community, including students, employees, faculty, staff, administrators, Board members, consultants, vendors, others engaged to do business with the University, candidates for employment or admissions, and visitors or guests have the right to be free from acts of harassment and discrimination, including sexual misconduct, as defined by this policy. In accordance with applicable federal and state law and this policy, acts of discrimination or harassment by members of the campus community are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender (including gender identity and expression), sexual orientation, veteran or active duty military status or weight. This includes inappropriate limitation of, access to, or participation in educational, employment, athletic, social, cultural, or other university programs and activities. The University will provide reasonable accommodations to qualified individuals with disabilities. Limitations are lawful if they are: directly related to a legitimate university purpose, required by law, or lawfully required by a grant or contract between the university and the state or federal government. For the purposes of this policy, sex-/gender-based harassment includes sexual misconduct, sexual assault, interpersonal or relationship violence, and stalking.
See www.gvsu.edu/affirmative. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.
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