Academic Department Coordinator - Psychology
Job no: 494673
Position type: PSS - Professional Support Staff
Categories: College of Liberal Arts & Sciences
The Academic Coordinator is responsible for the coordination and the quality of the administrative work for a department. This person coordinates a variety of duties in which discretion and judgment concerning the procedures to use or policies to follow is required. This position requires discretion, a commitment to diversity and inclusion, as well as a student-centered and customer-service focus. We are looking for individuals that can provide an inclusive, accessible and welcoming environment that encourages people to thrive. Candidates should have strong communication and interpersonal skills, such as the ability to interact with others with respect, empathy, and cultural humility. The candidate must be able to work collaboratively in a team environment, possess strong communication skills and be able to work independently to drive processes and meet deadlines.
- Compile and logically format statistical data, spreadsheets, and reports to facilitate department decision-making related to department budget and scheduling.
- Monitor the department budgets and provide timely reports to the unit head.
- Prioritize tasks to manage and coordinate a large and varied workload, including other clerical staff.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
- Provide support to faculty, including office space, keys, nameplates, and computer access.
- Provide support with bulk mailings, answering phones, maintaining filing and recordkeeping systems.
- Serve as student employee supervisor and may act as a lead worker for other PSS.
- Coordinate with the unit head to develop the academic schedule.
- Coordinate scheduling tasks and support services associated with preparing and making arrangements for major meetings, events, conferences, exhibits, travel, or other related duties for both internal and external contacts.
- Provide administrative support for personnel processes.
- Coordinate/monitor grade processing.
- Maintain syllabi records for the department.
- Maintain and order supplies for the department.
- At times, act as a liaison between unit head, Dean’s Office, faculty, staff, students and outside organizations.
- Collaborate across and provide backup support to other CLAS units as needed.
- Other related duties or special projects as assigned.
- Textbook orders for faculty.
- Process major declarations and assign faculty advisors.
- Coordinate completion of course override requests.
- Monitor make-up exams.
- Maintain department social media accounts.
- Perform routine web-site maintenance.
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
- Some college coursework.
- Supervisory experience preferred
- Accounting or budget experience
- Receives general instruction from a designated supervisor but is generally expected to work independently.
- Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Psychology Department at Grand Valley State University is the home to a major (BA/BS) in psychology, a major in behavioral neuroscience (BNS), a minor in psychology, a Master’s degree program in school psychology, and a certificate program in Applied Behavior Analysis. The department has 39 full-time faculty members, and nearly 2000 majors and minors. Department offices are located on the Allendale campus, where nearly all of the department’s courses are taught.
Salary: C-3 Level. Minimum starting wage of $18.40 per hour.
Campus/University: Grand Valley University (GVSU) is a public comprehensive institution located in West Michigan with campuses in Allendale, downtown Grand Rapids, and Holland, plus centers in Detroit, Muskegon and Traverse City. The University attracts more than 23,000 undergraduate and graduate students with high quality programs and state-of-the-art facilities, and has been nationally recognized for innovativeness and its contribution to students’ social mobility. The greater Grand Rapids metropolitan area has a population of around one million people, is affordable, and offers rich cultural amenities. Grand Valley is located within easy driving distance of Chicago, Detroit, Lake Michigan beaches, and many other superb summer and winter recreational venues. Information can be found at Community Resources - Human Resources - Grand Valley State University (gvsu.edu). Grand Valley is highly rated for safety, sustainability, and veteran and LGBTQ friendliness, and is committed to supporting employees and their families in work-life balance. The university seeks to create an inclusive and diverse environment for faculty and students while promoting enrichment of society through excellent teaching, active scholarship, and service. More information can be found at Grand Valley State University (gvsu.edu).
Application Deadline Date: April 3, 2023
How to Apply: Apply online at jobs.gvsu.edu and select "Apply now". Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references including at least one supervisor. If you need assistance, call Human Resources at 616-331-2215.
Job Category: Professional Support Staff
Job Type: Full Time, 8 am – 5 pm
Grand Valley State University has a COVID-19 Vaccine policy that requires all faculty, staff and students to be vaccinated. New hires will be expected to adhere to the policy unless they are eligible for allowable exemptions or postponement. We will require proper documentation upon hire. Up-to-date information can be found on our Lakers Together website.
The University is an affirmative action, equal opportunity institution, consistent with its obligations as a federal contractor. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. It is committed to protecting the constitutional and statutory civil rights of persons connected with the University.
Members of the University community, including students, employees, faculty, staff, administrators, Board members, consultants, vendors, others engaged to do business with the University, candidates for employment or admissions, and visitors or guests have the right to be free from acts of harassment and discrimination, including sexual misconduct, as defined by this policy. In accordance with applicable federal and state law and this policy, acts of discrimination or harassment by members of the campus community are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender (including gender identity and expression), sexual orientation, veteran or active duty military status or weight. This includes inappropriate limitation of, access to, or participation in educational, employment, athletic, social, cultural, or other university programs and activities. The University will provide reasonable accommodations to qualified individuals with disabilities. Limitations are lawful if they are: directly related to a legitimate university purpose, required by law, or lawfully required by a grant or contract between the university and the state or federal government. For the purposes of this policy, sex-/gender-based harassment includes sexual misconduct, sexual assault, interpersonal or relationship violence, and stalking.
See www.gvsu.edu/affirmative. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.
Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time
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